You have probably heard of paystub generators before – tools that allow you to make paystubs for your payroll processing system by inputting information into a set template. However, many business owners get nervous about unconventional payroll software, and it is understandable why.
A paystub maker can be a very effective tool, but is it one that you should be using? More importantly, is a paystub creator going to get you in any kind of trouble?
Are they legal?
The short answer is: yes, it is legal to create your own paystubs with paystub generators. When you generate a pay stub, you are not doing anything illegal since you are using the information you have access to and simply putting it into a new format.
This means that a business or company can use a paystub creator to make paystubs more effective, allowing them to create a paystub template and bulk-produce paystubs as needed. Under normal circumstances, there is nothing wrong with this since this is just the same thing as putting the data into a complex spreadsheet format.
Using a paystub generator with your payroll processing system is also legal. In fact, many large companies use a paystub creator to generate paystubs a lot faster, allowing larger workforces to be paid quickly without having to manually make paystubs for each person.
When can they cause problems?
Payroll software like this can only cause problems in situations where you are already doing something illegal with them. For example, obtaining payroll information that is not legally yours and putting it into a paystub maker will not suddenly change anything about the situation.
The only other time you need to worry about a check stub maker is when you create paystubs with inaccurate information. Paystub generator software is meant to be a flawless way of creating paycheck stubs, but the information that you input still needs to be accurate and correct for the paystubs to be usable.
Putting the wrong information in can lead to employees getting paid the wrong amount of money or even not being paid at all. Doing this consistently can lead to major consequences for a business, so it is important to get the details right, but this is not a fault of the paystub generator itself.
Is a paystub generator worth using?
A paystub generator can save a lot of time, allowing a business to make paystubs in consistent formats with very little downtime. The amount of time saved also allows employees that would normally handle payroll processing to spend more time working on other tasks, freeing up financial specialists to tackle other parts of the business.
There is not really a downside to choosing to make paystubs through a generator. The only risk involved is choosing the right generator, but this won’t make that much of a difference in most cases.
If anything, a paystub generator can be an invaluable and affordable piece of payroll software that can benefit even the smallest business or largest company. Using it correctly can save time, money, and effort without forcing your business to change much about its payroll processing system.